Back-office operations partner · F&B, retail & distribution
We record the work where it happens, close the books every morning, and correct them only by rehearsed, approved procedure. AI does the routine — you make the calls.
Starts with 2 weeks · fixed price · free to stop after
From scattered to a clear flow.
The blind spot
ERP, POS and accounting each do their job. But the biggest costs and losses happen between them — where nobody is looking.
We fill that gap — without replacing what you already run.
Use cases
Two common set-ups: an F&B chain with 120 outlets, and a distributor paying 400+ suppliers. Same method, same Solution Ladder.
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A morning with us
7:58 a.m. The owner of a multi-outlet restaurant group picks up her phone. One message.
On a kitchen transfer, “3000” is typed in packs when grams were meant. On paper: about 1.5 tonnes of stock that never existed.
Stock and cost books close; the journal is reconciled against balances. The anomaly stands out and traces to one document.
The AI agent traces the cause, writes the correction and rehearses it on a test copy — before touching real data.
A named approver reviews before-and-after and gives the “go”. Without it, nothing changes.
The correction is applied and carried forward. Transfers now ask for confirmation above a weight threshold — a new guard for every client.
Other software stores your transactions. We make sure your numbers are true — every morning.
How we engage
Problem first, technology second. You hold the output of every phase, and decide before the next one starts.
Done when: The workflow fits on one page and you agree with it.
Done when: Every movement on the map has an event type, a rule and a written approval level.
Done when: You have reviewed the master data and every form passes on the test copy.
Done when: Two clean closes in a row, and the first weekly report matches your own numbers.
Done when: Ongoing — then add sites, flows and reports.
After Petakan, the process map and recommendations are yours — continue or stop there. Target: first process live in 8–10 weeks.
Try it
Enter a supplier delivery. The guard compares it with this item's last 30 days.
Proof
Our platform runs the back office of a multi-outlet buffet group — from purchasing and production to what's left on the buffet. A bakery runs on the same platform with its own flows.
One pack-for-gram misclick, caught by the checks and reversed by procedure. Transfers now ask for confirmation above a weight threshold.
Measured against the weight that actually goes into the oven, separate from trim loss. A bad day now shows up as a bad day.
When purchase costs moved to a 30-day average, 60 updates applied automatically; 14 large moves waited for the owner.
Yesterday's stock and cost books closed, reconciled and re-checked.
Figures anonymised, from our own operating records.
Not another AI shop
“The hard part isn't building an app. It's stopping the wrong entry before it's booked — and fixing the books properly when one gets through.”
An AI shop sells builds. We run an operating system for your back office — with rules, routines and accountability — and AI does the routine inside it.
Our rules
FAQ
After two clean closes in a row and a first weekly report that matches your own numbers — or the gap is explained.
Nothing changes without a recorded approval. Corrections that change numbers already reported are co-signed by the person you nominate.
No. We sit between the till and accounting — where most cost and loss happens — and feed them true numbers.
No. Petakan often finds that a process fix or simple automation fits better. We only propose AI where it delivers results.
That's the most common starting point. We work on top of the tools your team already uses.
Petakan takes 2 weeks at a fixed price. The first process usually runs within 8–10 weeks.
Start with one process
We'll reach out for a short conversation, then propose a Petakan scope.